Volunteer Hours Program

REPORT VOLUNTEER HOURS HERE

Volunteer hours completed last year (June 15, 2020-Jun 11, 2021) can be submitted under the current school year for credit.  Login to your Volunteer Hours account, select August 1st and record your hours.  Multiple entries can be submitted for last school year (2020/2021) under Aug. 1, 2021  Example: If you did 2 shifts at the Tree Lot, totaling 6 hours, you can select 12am-6am on Aug. 1, 2021, Fundraising Hours, Christmas Tree Lot.  Put in Notes: 2020/2021  **Note: 10 hour limit on hours to be rolled over to 2021/2022**
 

VOLUNTEER OPPORTUNITIES

Volunteer opportunities will be posted here throughout the year:
 
Holy Rosary Tree Lot
Multiple Shifts Available
 

Holy Rosary depends on support from all members of the school community to maintain the quality of our school program. All families are required to volunteer for school and/or parish-related activities, as described in this policy.

Hours Requirement

*Revised for the 2021/22 school year only, family requirement is 30 hours (15 for single parents). The School Commission, which oversees the volunteer hours program, decided at its last meeting to temporarily reduce the volunteer hour requirements for this year with the absence of WestFest and reduced opportunities.  We will also work to communicate remote volunteer opportunities as they come available via the eFC.  For this year only, the required hours will be 30, with no required split of fundraising or general hours.  Hours can still be submitted to the appropriate category, but we will not require you to complete 15 hours of each. The hours clock will remain at 50 hours, just know you are complete when you reach a countdown to 20 remaining.


Volunteer hours completed last school year (up to 10 hours) can be submitted under the current school year for credit.  Login to your Volunteer Hours account, select August 1st and record your hours.  Multiple entries can be submitted for the last school year (2020/2021) under Aug. 1, 2021  Example: If you did 2 shifts at the Tree Lot, totaling 6 hours, you can select 12am-6am on Aug. 1, 2021, Fundraising Hours, Christmas Tree Lot.  Put in Notes: 2020/2021. 

Each school family is required to complete 50 hours annually. Hours begin accruing mid-June before the September school start date and must be completed and reported by the last day of school.  New families for their first year are required to complete 35 hours.  At least half of any required hours must be fundraising activities. Individuals who are exempt from the volunteer hours requirement are the CYO Director, Holy Rosary teachers, and school/parish staff. 

Qualifying single-parent families must complete 25 volunteer hours, of which at least 13 must be fundraising activities. To qualify as a single-parent family, there must be no other parent, step-parent or guardian to help complete the hours. To apply for single-parent family status, mark “single-parent family” on your registration agreement. This will be regarded as a request for single-parent family status, but you must receive confirmation that the request has been approved in order to be treated as a single-parent family. If you do not receive the confirmation by the end of September, or if you wish to request single-parent family status at some other point in the year, please contact the School Commission Vice President (scvp@holyrosaryws.org).

Families who come into HRS during the school year will be required to complete a prorated amount of hours based on when they start school. The proration will be the number of months they will have attended at the end of the year divided by 9 (example: a family joins HRS in January, they would be required to fulfill 5/9 of the hours – 14 fundraising and 14 general)

Adult (i.e. over the age of 18) family members, such as parents or grandparents, may contribute to a family’s hours. Extra hours may NOT be transferred to another family or held for next year.  All volunteers are required to complete background checks and to complete Safe Environment training in accordance with Archdiocesan policy, as well as regular training updates. Time spent in this training may be counted as general hours.

Each family is responsible to report its own hours. Families are expected to use good judgment in reporting hours. Every family needs to report hours through the online reporting form, including fundraising chairs, Parent’s Club officers, and School Commission members. The responsibility to fulfill volunteer hours is separate from any tithing or charitable giving. A family is not exempted from reporting volunteer hours simply because of its donations to the school.

A family that fails to meet their hours requirement will be billed at the rate of $50.00 per hour. This payment is billed the first business day after the last day of school. We realize that problems may arise during the school year. Contact the School Commission Vice President as soon as problems arise so a resolution can be reached. Please do not wait until reporting of hours is due to request a resolution. Remember it is your responsibility to notify the school of any impediment to completion of your hours. Any special arrangements are granted for the current school year only.  Contact the School Commission Vice President with any questions.

Categorizing Hours

Fundraising Hours

Only approved activities may count toward fundraising hours.

2021/2022 Fundraising Activities:  
Book Fair (Library)Grant CommitteeParish Fundraising Events/Activities
Christmas Tree LotHeart AuctionSchool Commission
Class Auction ProjectMagazine Drive
Development CommitteeParent Volunteer Hour Tracker
Golf ClassicParent's Club Executive Board

Preparing refreshments and food for a fundraising event (e.g., Dessert Auction, Bake Sale) is generally allocated one fundraising Volunteer Hour per item, with a maximum of four hours per year. Other activities may be approved upon request by the School Commission Vice President. Fundraising hours over the required number may be counted as general hours.

Non-Fundraising/General Hours

The following approved activities qualify for general Volunteer Hours. Other activities may be approved upon request by the School Commission Vice President.

Non-Fundraising/General Activities:  
8th Grade Graduation DanceField-Day VolunteerPlayground / Recess Duty
8th Grade Graduation CommitteeField Trip VolunteerRoom Parent
Babysitting - HRS Function/EventLego Robotics Coach or MentorRoom Parent Coordinator
Block Party (Parish)Milk HelperSafe Environment Training
ChoirNew Family AmbassadorStewardship Committee
Classroom Party/EventOffice Support (Parish or School)Traffic Safety Volunteer
Classroom VolunteerParish MinistriesUniform Closet Coordinator or Volunteer
CYO (Board Meeting)Pastoral Council
CYO (coach, scorekeeper, line judge)Parents Appreciating Teachers & Staff (PATS)
Drama/School Play Support

Auction – Time spent making items donated to fulfill a family’s auction donation requirement cannot be counted toward Volunteer Hours. Time spent on making school or classroom projects for the auction may be counted in full.

Babysitting – Adults who baby-sit for another family so that family can volunteer at school may count babysitting hours toward your non-fundraising Volunteer Hours. Baby-sitting done by minor children or other family members of the same family does not qualify.

Committee Attendance – Time actually spent at any Parish Commission or Committee meeting may be counted as non-fundraising Volunteer Hours.

Playground Duty – Only parents who have volunteered for one trimester of recess duty are eligible for double hours.  These parents must be approved by Maggie Judd.

Refreshments and Food (Non-Fundraising) – With the exception of Kindergarten snacks and class party snacks, a family may claim one general Volunteer Hour for any food item contributed to any school or parish activity up to a maximum of four Volunteer Hours per year unless otherwise approved.

Point of Contact for Volunteer Hours:

You will receive periodic emails during the school year advising you of the number of volunteer hours that you have reported. If you have questions about the number of hours you have reported, please contact parent volunteer, Laura Kingston (laurafkingston@gmail.com).

Parent hour trackers will notify the school if any questions arise regarding a family’s reported hours.  The School Commission may request an explanation of the family’s reported hours and if necessary, may reject hours reported.