Volunteer Hours Program


Holy Rosary depends on support from all members of the school community to maintain the quality of our school program. All families are required to volunteer for school and/or parish-related activities, as described in this policy.

Hours Requirement

Each school family is required to complete 50 hours annually. Hours begin accruing mid-June before the September school start date and must be completed and reported by the last day of school.  New families for their first year are required to complete 35 hours.  At least half of any required hours must be fundraising activities. Individuals who are exempt from the volunteer hours requirement are the CYO Director, Holy Rosary teachers, and school/parish staff. 

Qualifying single-parent families must complete 25 volunteer hours, of which at least 13 must be fundraising activities. To qualify as a single-parent family, there must be no other parent, step-parent or guardian to help complete the hours. To apply for single-parent family status, mark “single-parent family” on your registration agreement. This will be regarded as a request for single-parent family status, but you must receive confirmation that the request has been approved in order to be treated as a single-parent family. If you do not receive the confirmation by the end of September, or if you wish to request single-parent family status at some other point in the year, please contact the School Commission Vice President (scvp@holyrosaryws.org).

Families who come into HRS during the school year will be required to complete a prorated amount of hours based on when they start school. The proration will be the number of months they will have attended at the end of the year divided by 9 (example: a family joins HRS in January, they would be required to fulfill 5/9 of the hours – 14 fundraising and 14 general)

Adult (i.e. over the age of 18) family members, such as parents or grandparents, may contribute to a family’s hours. Extra hours may NOT be transferred to another family or held for next year.  All volunteers are required to complete background checks and to complete Safe Environment training in accordance with Archdiocesan policy, as well as regular training updates. Time spent in this training may be counted as general hours.

Each family is responsible to report its own hours. Families are expected to use good judgment in reporting hours. Every family needs to report hours through the online reporting form, including fundraising chairs, Parent’s Club officers, and School Commission members. The responsibility to fulfill volunteer hours is separate from any tithing or charitable giving. A family is not exempted from reporting volunteer hours simply because of its donations to the school.

A family that fails to meet their hours requirement will be billed at the rate of $50.00 per hour. This payment is billed the first business day after the last day of school. We realize that problems may arise during the school year. Contact the School Commission Vice President as soon as problems arise so a resolution can be reached. Please do not wait until reporting of hours is due to request a resolution. Remember it is your responsibility to notify the school of any impediment to completion of your hours. Any special arrangements are granted for the current school year only.  Contact the School Commission Vice President with any questions.

Categorizing Hours

Fundraising Hours

Only approved activities may count toward fundraising hours.

Fundraising Activities:  
8th Grade Pizza LunchGrandparents LuncheonParish Fundraising Events/Activities
Book Fair (Library)Grant CommitteeSchool Commission
Christmas Tree LotHeart AuctionTeen Dance
Class Auction ProjectItalian DinnerWestFest
Development CommitteeKing Crab DinnerWest Seattle Grand Parade
Gator Gear - CYO Fundraising*Magazine Drive
Golf ClassicParent Volunteer Hour Tracker
Glow BowlParent's Club Executive Board

* Note that CYO coaching hours are not fundraising hours.

Preparing refreshments and food for a fundraising event (e.g., WestFest Cake Walk, Dessert Auction, Bake Sale) is generally allocated one fundraising Volunteer Hour per item, with a maximum of four hours per year. Other activities may be approved upon request by the School Commission Vice President. Fundraising hours over the required number may be counted as general hours.

Non-Fundraising/General Hours

The following approved activities qualify for general Volunteer Hours. Other activities may be approved upon request by the School Commission Vice President.

Non-Fundraising/General Activities:  
8th Grade Graduation DanceDrama/School Play SupportRoom Parent
8th Grade Graduation CommitteeField-Day VolunteerRoom Parent Coordinator
Admiral Kids Parade DirectorField Trip VolunteerSafe Environment Training
Art LiteracyIrish Dinner VolunteerStewardship Committee
Babysitting - HRS Function/EventLego Robotics Coach or MentorTraffic Safety Volunteer
Block Party (Parish)Milk HelperUniform Closet Coordinator or Volunteer
Bookmark BrigadeNew Family Ambassador
ChoirOffice Support (Parish or School)
Classroom Party/EventParish Ministries
Classroom VolunteerPastoral Council
CYO (Board Meeting)Parents Appreciating Teachers & Staff (PATS)
CYO (coach, scorekeeper, line judge)Recess Duty

Auction – Time spent making items donated to fulfill a family’s auction donation requirement cannot be counted toward Volunteer Hours. Time spent on making school or classroom projects for the auction may be counted in full.

Babysitting – Adults who baby-sit for another family so that family can volunteer at school may count babysitting hours toward your non-fundraising Volunteer Hours. Baby-sitting done by minor children or other family members of the same family does not qualify.

Committee Attendance – Time actually spent at any Parish Commission or Committee meeting may be counted as non-fundraising Volunteer Hours.

Playground Duty – Only parents who have volunteered for one trimester of recess duty are eligible for double hours.  These parents must be approved by Maggie Judd.

Refreshments and Food (Non-Fundraising) – With the exception of Kindergarten snacks and class party snacks, a family may claim one general Volunteer Hour for any food item contributed to any school or parish activity up to a maximum of four Volunteer Hours per year unless otherwise approved.

Point of Contact for Volunteer Hours:

You will receive periodic emails during the school year advising you of the number of volunteer hours that you have reported. If you have questions about the number of hours you have reported, please contact parent volunteer, Laura Kingston (laurafkingston@gmail.com).

Parent hour trackers will notify the school if any questions arise regarding a family’s reported hours.  The School Commission may request an explanation of the family’s reported hours and if necessary, may reject hours reported.